How to Password Protect a Word Document

If you have important data on Word documents, it’s helpful to have a protection mechanism to keep it from prying eyes. An easy way to protect documents is with a password.

How to Password Protect a Word Document

In this article, you’ll learn how to perform this process to keep your Word documents safe. So read on to find out more.

How to Password Protect Word Documents in Office 365

If you’re using Office 365 and want to add a password to your Word document, follow these steps:

  1. Open your Word document with Microsoft Office 365.
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  2. Go to “File”.
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  3. Select “Information”.
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  4. Click on the Protect Documents widget.
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  5. From the options, select “Encrypt with Password”.
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  6. In the dialog box that pops up, enter the password you want to use to protect the document, and press OK.
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  7. Re-enter the password you typed above to verify.
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  8. Office 365 should now indicate that a password is required to open the document.

Note that losing a document password means losing access to it. So choose an easy-to-remember password, and once you’ve set it, jot it down somewhere for reference in case you lose it. You can also use a password manager such as Bitwarden.

How to Password Protect Word Documents on Mac

Mac users can add passwords to documents in several ways. Below are some of the most common.

How to Password Protect Word Documents on Mac Using Pages

Pages is one of the built-in document authoring tools for Mac users. Here’s how to password protect your Word documents using the app:

  1. Use Pages to open the Word document you want to password protect.
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  2. Go to “File”, then “Set Password”.
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  3. Enter the password you want to use to protect the file, and confirm. On the same widget, you can add a hint to give you a clue if you’re having trouble remembering your password.
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  4. If you want, you can check “Remember this password in my keychain” so that when you open the document on your computer, the system will automatically fill in your password. However, this doesn’t really help with security.
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  5. Press the “Set Password” button to finish.
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Now that you have set a password for your Word document, you will need to provide the password you just set before you can access it.

Pages also allows you to change a document’s current password if you feel the document is insecure. To change a document’s password, follow these steps:

  1. Open the Word document whose password you want to change using Pages.
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  2. Navigate to File, then Change Password.
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  3. Enter the old password, then enter and re-enter the new password in the relevant fields.
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  4. In the last text field, you can provide a password hint if you want.
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  5. After filling all the fields, press the “Change Password” button to finish.
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  6. If you want to remove the password for a document, you can do so in the widget above. Just click the “Remove Password” button.
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How to Password Protect Word Documents on Mac Using Keynote

Keynote is another great option for adding passwords to Word documents. To do this, follow the steps below:

  1. Use Keynote to open the document you want to add the password to.
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  2. Go to the menu and click on “File”.
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  3. From the options, select Set Password.
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  4. In the Password field, enter the desired password.
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  5. Confirm the password you just entered above, providing a hint if required.
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  6. Click the “Set Password” button to finish.
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How to Password Protect Word Documents on Mac Using Microsoft Word

If you have Microsoft Word installed on your computer, adding a password to your Word document shouldn’t be a problem. Here’s how to go about the process:

  1. Open the document you want to password protect in Word.
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  2. Open the Review tab.
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  3. Expand the “Protect” menu and select “Protect Document” from the options.
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  4. Enter the password you want to use to open the document and confirm it.
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  5. In the Protection section, specify the additional type of protection you want the password to provide.
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  6. Click OK to finish.
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How to Password Protect Word Documents on iPad

Securing Word documents on an iPad can be a hassle, since the Word for iOS app doesn’t support password functionality (at the time of writing). Therefore, you need the help of tools such as GroupDocs. Here’s how to password protect your Word documents with the tool:

  1. On your browser, go to GroupDocs Password Protection Tool.
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  2. If desired, you can change the display to desktop mode for a desktop experience.
  3. Click the “Click to Browse” button to upload the Word document you want to password protect.
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  4. In the Password field, type the password you want to use to protect the file.
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  5. Click the “Protect” button to finish.
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  6. Click the “Download File” button to download the file to your local storage.
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Note that you can only upload and protect files that are 50 MB or smaller. Therefore, if you try to upload a document larger than that size, it will not be processed. Also, it is recommended that you delete the original files from the device so that you only keep the protected files.

How to Password Protect Word Documents on a Chromebook

To protect Word documents on a Chromebook, you’ll need the help of a third-party program, as Microsoft Word for Android doesn’t have that feature. One site you can use is GroupDocs Password Protection Tool. Here’s how to go about the process:

  1. On your Chromebook, open a browser and go to GroupDocs Password Protection Tool.
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  2. Drag and drop the files you want to protect into the upload box.
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  3. Enter the password you want to use to protect the file and click the “Protect” button.
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  4. Click the “Download File” button to download the protected file to your phone’s local storage.
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How to Password Protect Word Documents on Windows

If you’re using Windows, Microsoft Word is a great option for adding passwords to Word documents. You can get Word through a Microsoft 365 subscription or by purchasing a Microsoft Office package. To add a password to your Word document using the application, follow these steps:

  1. Open the Word document that you want to password protect in Word.
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  2. Go to “File”.
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  3. Select Info from the left sidebar.
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  4. Open the Protect Documents widget.
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  5. Select “Encrypt with Password” from the menu.
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  6. Enter a strong password that is easy to remember.
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  7. Click the “OK” button.
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  8. Confirm the password and press OK to complete the process.
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Note that if you forget or lose your document password, you will not be able to recover it. So keep your list of documents containing passwords in a safe place so this never happens to you. Also, remember that passwords are case sensitive.

If you don’t have Microsoft Office, follow the steps below to add a password to your Word document.

  1. On your browser, go to GroupDocs File Protector Tool.
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  2. Click the “Click to Browse” button to upload the Word document you want to password protect.
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  3. In the Password field, enter the password you want to use.
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  4. When done, press the “Protect” button.
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  5. Click the “Download File” button to download the file to your computer’s local storage.
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In general, it is best to scan files downloaded from the Internet with antivirus software to better protect your computer. This is especially important for files downloaded from third-party websites.

Other FAQs

How do I password protect a PDF on my computer?

The best way to protect PDFs on any computer or mobile phone is through an online service called TinyWow.

TinyWow is the first choice for all PDF related functions. To password protect your PDFs using this tool, follow these steps:

1. On your browser, go to TinyWow’s PDF Protection page.

2. Search for “protect PDF” and select the first result that appears.

3. Click the “Upload from PC or Mobile” button to upload the PDF file you want to password protect.

4. Enter a suitable password for your document and press the “Protect” button.

5. Wait a few seconds for processing to complete.

6. When the file is ready, tap the “Download” button to download the file you just protected to your device’s local storage.

Note that the site stores your processed files for an hour after uploading. So, if the file is already encrypted, download it now; otherwise, you risk repeating the process.

Also, if you run into any issues, say, you get an error processing the file; trying a different browser should fix the problem.

keep intruders away

Passwords are a great way to add an extra layer of security to your Word documents, so you can better manage who can access them. Fortunately, you have many options. For Mac users, for example, applications such as Keynote, Pages, and Microsoft Word do well. For Windows users, MS Word is a very useful application. Finally, for those who want to protect their word documents on a Chromebook or iPad, the GroupDocs password tool should suffice.

Have you tried password protecting your Word documents before? Which app do you use to get things done? Let us know in the comments section below.

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