How to set up recurring tasks using concepts

There are many productivity and workspace apps on the market, but few offer the versatility of Notion. You can make Notion anything you want, from a simple notes app to a sophisticated task management command center.

How to set up recurring tasks using concepts

Setting due dates is an essential feature if you run projects and tasks in Notion. But what if you want to create a recurring task?

Unfortunately, the platform doesn’t have a built-in feature that allows you to mark tasks as recurring. Thankfully, there’s a workaround you might want to try, and we’ll show you how to apply it.

How to set up recurring tasks in Notion on PC

If you’re using a computer, it’s probably easiest to set up tasks in Notion. Your options are more accessible, and you can use the cursor to quickly move items on the page.

When it comes to repetitive tasks, you can make things super easy by creating lists of repetitive tasks and ticking them off as they get done.

This is not an automated process as you have to manually reset the list after the task is complete. The problem with setting up recurring tasks in Notion is that you need to create a formula that works, and to do that, you need to know how to code.

For the average Notion user, this may not be possible, or they may just not want to take the time to discover and then write out the formula. The good news is that other users who have encountered the same problem in the past have created recurring task templates that you can use.

Use recurring task templates

You can search the Internet for Notion repetitive task templates that suit your needs. There are many versions available. However, we will focus on one specific option and explain how to implement it. Here’s how it works:

  1. Log in to your Notion account using a web browser.
    TaskwithNotion 1
  2. In another tab, go to this concept template.
    TaskwithNotion 2
  3. Click the “Copy” button at the top of the page.
    TaskwithNotion 3
  4. This will redirect you to your Concept workspace and open the Conceptual Ultimate Task template.
    TaskwithNotion 5
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You’ll see a calendar and some pre-set items created by the template author. You can delete items by clicking on the three horizontal dots and selecting “Delete” from the drop-down menu.

Now, to set up a recurring task using this template, you can click on any date in the calendar and follow the instructions below:

  1. When a new page pops up, give your task a name.
    TaskwithNotion 6
  2. You can enter additional information such as start dates, due dates, and even add subtasks.
    TaskwithNotion 7
  3. To make it a recurring task, click the Repeat Interval (days) property and enter a number.
    TaskwithNotion 8
  4. You can add additional comments and press “Enter” to add the task to your calendar.
    TaskwithNotion 9

The task is created immediately and is assigned a “loop” icon. You can also check the box when the task is complete.

How to Set Up Recurring Tasks in Notion on iPhone

Some Notion users prefer to work on their iPhone and run their tasks on the go. Notion has an excellent iPhone mobile app that provides a great user experience, even if it has some limitations. The Notion mobile app has a designated “Templates” button, but you cannot use it to integrate templates created by third parties. Instead, you can follow these steps:

  1. Using your iPhone mobile browser, open this concept page to access the recurring task template.
    TaskwithNotion 23
  2. Select the “Copy” option located at the top of the screen.
    TaskwithNotion 24
  3. Your iPhone will automatically launch the Concepts app. However, if it gives you the option of opening the app or continuing to use the browser, be sure to choose the app.
    TaskwithNotion 25
  4. Recurring task templates will appear instantly in your Notions app.

From there, you can delete items and edit the layout, and also view and add elements you want. But to create recurring tasks, you need to do the following:

  1. Click on a calendar date.
    TaskwithNotion 26
  2. Enter a name and other attributes for the task, such as a start date and priority, or assign the task to someone else.
    TaskwithNotion 27
  3. Next to Repeat every (days), enter how often the task repeats.
    TaskwithNotion 28
  4. When you’re done, go back to your calendar and verify that the task appears in your calendar.
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Remember, you can delete repeating tasks once they are no longer needed.

How to Set Up Recurring Tasks in Notion on iPad

The Notion mobile app for iPad has the same features and possibilities as the iPhone app. The only notable difference is the layout due to the larger screen.

To get and implement Recurring Task Templates for iPad, you need to follow the same steps as iPhone users:

  1. Go to Notion’s recurring task template via the iPad browser.
    TaskwithNotion 10
  2. Click the “Copy” button in the upper right corner of the screen.
    TaskwithNotion 11
  3. Your iPad will automatically launch the Notion application or give you the option to select it.

When Notion opens the recurring task template, select a date from the available calendars to create a new task. You’ll have several different conceptual properties to choose from, including naming the task, assigning it to a person, and more. You can also choose to set the task to repeat. Here’s how:

  1. Next to the Repeat every (days) attribute, enter how often to repeat the task.
    TaskwithNotion 12
  2. Go back to the calendar and check that the task contains all the attributes you selected.
    TaskwithNotion 13 1
  3. Repeat as many times as necessary for different tasks.

How to Set Up Recurring Tasks in Notion on an Android Phone

Android users can get the latest version of the Notion mobile app and start using it on the go. It’s just as productive as the iOS app, but it also doesn’t have built-in recurring tasks.

Fortunately, you can use the same template to make sure you don’t miss any tasks in your schedule. Open your favorite browser application and follow these steps:

  1. Navigate to this concept template.
    TaskwithNotion 14
  2. Click the “Copy” button in the upper right corner of the screen.
    TaskwithNotion 15 2
  3. If your Android device asks you to choose between Chrome and the Notion app, choose the latter.
    TaskwithNotion 19
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Recurring task templates will appear in your Notions app. How to rearrange existing elements and whether to keep just the calendar is entirely up to you.

To set up a recurring task, you need to pick a date on the calendar, preferably a start date. Then, follow these steps:

  1. Give your task a name and add other attributes, such as priority. You can also add subtasks, assign another user to them, and even add more properties to each task.
    TaskwithNotion 20
  2. Click the “Repeat interval (days)” attribute and choose how often the task repeats.
    TaskwithNotion 21
  3. Once you’re all set, go back to your calendar and add more tasks.
    TaskwithNotion 22

Become a task master in concept

There’s no denying that Notion has most things in mind when it comes to designing productive workspaces. However, running tasks in Notion can get complicated, especially when a team includes many members; it’s easy to forget things here and there.

It’s better to create a recurring task than to manually enter tasks on a daily, weekly or even monthly basis. It might seem unusual that an app as versatile as Notion missed the opportunity to add this feature, but that’s the case right now.

The third-party templates we use in this article are just one option and should work for many users. But you can find many other solutions online.

What types of tasks would you like to see recurring in your Notion application? Let us know in the comments section below.

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